Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
Streamline operations and complete projects within budget
.webp)
StarTech, an infrastructure execution company with offices in Kolkata, Mumbai, and other cities, replaced fragmented tools and paper-heavy workflows with ProjectBase, achieving a 90% reduction in manual work, PO approvals within an hour, and complete paperless operations across procurement, site, estimation, accounts, and management functions.
Company: Startech
Industry: Infrastructure & Project Execution
Employees: 52
Startech is a growing infrastructure execution company with offices in Kolkata, Mumbai, and other cities. With a lean team of just over 50 employees distributed across departments Purchase, Site, Estimation, and Accounts, Startech previously struggled with inefficient, paper-based workflows and disconnected systems. Their reliance on email trails, spreadsheets, and legacy software like E-Resource and Tally made it difficult to maintain visibility, ensure timely approvals, and streamline operations.
Before implementing ProjectBase in November 2024, Startech faced several pressing issues:
For example, a particular material request could be buried under a chain of emails and might be pushed to the next month by the purchasing team. With no system to surface forgotten or low-priority requests, delays sometimes stretched for months.
Startech onboarded ProjectBase to bring structure, speed, and visibility into their operations. With modules designed for procurement, site expenses, project management, and document tracking, ProjectBase offered an integrated ERP-like environment tailored for infrastructure teams.
Key outcomes of ProjectBase implementation:
Purchase:
Site:
Estimation:
Accounts:
Management:
Despite a successful implementation, the team shared a few improvement areas:
"Earlier, even small requests got buried in emails or forgotten entirely. With ProjectBase, we have full visibility, zero confusion, and 90% less manual work. Our teams are faster, our paperwork is gone, and we’re finally able to focus on what matters: executing projects."
Support Feedback: Rated 4/5, with quick responses and efficient issue resolution. Startech looks forward to a dedicated support team with SLAs once the system fully stabilizes.
With ProjectBase, Startech has made a fundamental shift in how it executes and tracks its operations. The transformation from manual, paper-heavy systems to digital, streamlined workflows has not only improved efficiency but has created space for growth and scalability.
Startech replaced paper-based workflows, Excel sheets, and email approvals with a centralized digital system. By moving procurement, site expenses, approvals, and document tracking into ProjectBase, the company eliminated repetitive manual entries and disconnected processes. This shift drastically reduced paperwork and administrative effort across departments.
Before implementing ProjectBase, PO approvals often took two to three days because documents had to move through emails and manual checks. With ProjectBase, approvals now happen within 30 to 60 minutes through a structured digital workflow. This speed has significantly reduced procurement delays and improved on-site execution timelines.
Yes. Startech operates from multiple cities, including Kolkata and Mumbai. ProjectBase provided real-time dashboards and centralized data access, allowing management to monitor procurement status, site expenses, billing, and approvals from anywhere. This eliminated dependency on phone calls and scattered updates.
Site engineers can now submit expenses, upload documents, and raise material requests directly from their mobile devices. This reduced the need to travel to the office for paperwork and ensured real-time data entry. As a result, documentation became faster, cleaner, and more accurate.
The accounts team experienced a significant reduction in reconciliation errors and manual payment tracking. With automated workflows and better integration with Tally, financial tracking became more structured and transparent. Payment approvals and document retrieval for audits are now much quicker and more reliable.
Yes. Startech, with just over 50 employees, successfully implemented ProjectBase across procurement, estimation, accounts, and site teams. The system proved scalable, easy to adopt, and suitable for organizations managing multiple projects simultaneously.
Startech reduced manual work by approximately 90 percent, shortened PO approval timelines from several days to under an hour, eliminated most paper-based documentation, and improved inter-department coordination. These improvements allowed the company to focus more on project execution rather than administrative follow-ups.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
.svg)
