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Sobha Projects & Trade Ltd. (SPTL), a leading construction and infrastructure firm in India, replaced outdated, paper-heavy procurement and communication workflows with ProjectBase — achieving a 40% reduction in manual work, same-day PO approvals, centralized material tracking, and greater efficiency across procurement, operations, and site teams.
Company: SPTL (www.sptl.in)
Industry: Construction & Infrastructure
Employees: 316
Annual Turnover: ₹100-500 Cr
SPTL is a leading construction and infrastructure firm operating across high-volume projects. With over 300 employees and growing demand, the company faced serious workflow bottlenecks caused by legacy systems and fragmented communication tools. Their operations relied heavily on emails, Excel sheets, and paper-based approval processes, which hampered efficiency, led to frequent delays, and made tracking materials and approvals a complex task.
Before implementing ProjectBase, SPTL's internal systems were inefficient and scattered. Communication between departments, especially purchasing and operations, was disorganized, causing miscommunication, errors, and missed deadlines. Critical processes such as Purchase Order (PO) approvals and material requisitions were bogged down by paper trails and email chains.
Specific challenges included:
These issues directly affected SPTL’s ability to execute projects on time and within budget. Delays in material procurement and scattered approval processes put unnecessary pressure on site teams and HODs.
In October, SPTL transitioned to ProjectBase, a centralized platform for procurement and project operations. ProjectBase replaced siloed communication and documentation tools with a real-time, trackable system tailored for growing enterprises.
A representative from SPTL shared, “Earlier, material requests shared via email would get lost, resulting in critical delays, sometimes up to a month. Now, with ProjectBase, everything is trackable. Even lower-priority items are no longer forgotten.”
The shift to ProjectBase has created a ripple effect across the organization. The streamlined system now supports higher volumes of work with fewer bottlenecks and greater transparency.
ProjectBase has empowered SPTL to adopt best-in-class operational practices while maintaining control, accuracy, and accountability across their large-scale projects.
For a company managing complex infrastructure projects, the ability to move fast without sacrificing accuracy is a critical advantage. With ProjectBase, SPTL has modernized its processes, minimized project risks, and maximized internal efficiency.
“ProjectBase has eliminated approval delays, reduced manual work, and given us full control over procurement. Our teams are more productive and less stressed. This software is a game-changer.”
SPTL replaced paper-based approvals, email-driven material requests, and Excel-based tracking with a centralized digital workflow. By digitizing procurement, purchase orders, and material tracking, repetitive manual entries and follow-ups were eliminated. This directly reduced administrative workload across procurement and operations teams by approximately 40 percent.
Before ProjectBase, purchase order approvals required physical signatures and manual follow-ups, often taking two to three days. With digital approval workflows, POs are now approved on the same day. Managers can review and authorize requests instantly, preventing procurement delays and keeping projects on schedule.
Earlier, material requests were shared through emails, where they could easily be buried or forgotten. ProjectBase centralizes all material requisitions within a structured system. Each request is trackable from submission to approval to delivery, ensuring even low-priority items are not overlooked.
Yes. One major improvement was access to automated purchase price history during PO creation. Instead of searching through old physical files, procurement teams can instantly view past rates. This improves vendor negotiations and supports better budgeting decisions for large infrastructure projects.
Absolutely. SPTL manages over 20 concurrent projects with high-volume line items. ProjectBase handled this scale by centralizing workflows and improving cross-department coordination. The system is designed to support growing construction enterprises with complex procurement needs.
By linking communication directly to purchase orders and material workflows, ProjectBase eliminated scattered emails and disconnected conversations. Both procurement and operations teams now work on the same real-time data, reducing miscommunication and improving execution speed.
SPTL achieved a 40 percent reduction in manual work, same-day PO approvals instead of multi-day delays, complete visibility into procurement and material movements, and a significant reduction in communication errors. These improvements strengthened accountability and improved project execution timelines.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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