Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
Streamline operations and complete projects within budget
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See how Power Control replaced Excel and WhatsApp with ProjectBase to improve BOQ-based estimation, billing accuracy, and project control.
Company: Power Control
Website: https://www.powercontrol.co/
Industry: Electrical Contracting & Project Execution
Employees: ~60 (20+ users on ProjectBase, remaining site labour)
Annual Turnover: ₹25-50 Crores
Go-Live with ProjectBase: July 2023
Power Control is an electrical contracting company executing project-based work where accuracy in BOQs, tight control over material quantities, and clean billing are critical to profitability. With multiple departments involved in execution, even small errors in estimation, procurement, or billing can quickly impact margins.
Before implementing ProjectBase, Power Control relied heavily on Excel sheets and WhatsApp approvals to manage operations. While familiar, these tools created chaos as project volumes increased. To bring structure and reliability into their workflows, Power Control adopted ProjectBase in mid-2023.
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Before ProjectBase, Power Control’s operations were functional but fragile.
These tools worked only as long as volumes were low. As projects grew, cracks began to appear.
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Earlier, estimation existed, but it was not tightly linked to execution. This made it difficult to:
As a result, estimation often became a one-time exercise instead of a live control mechanism.
Without a central system:
Purchase and project teams often had to follow up manually, increasing delays and confusion.
The purchase team had no easy way to:
Most of this analysis happened post-fact, using Excel.
Billing accuracy depended heavily on manual checks. Management had to:
This consumed time and still carried the risk of mistakes.
Power Control was not actively evaluating many tools. Their concern was simple:
ProjectBase stood out because it aligned naturally with how their projects actually run, from BOQ estimation to billing.
Power Control went live with ProjectBase on 20 July 2023.
The implementation focused on:
Teams gradually moved away from Excel and WhatsApp as ProjectBase became the central system.
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One of the most important shifts was how Power Control started using BOQs.
With ProjectBase, they now:
Estimation is no longer static, it actively guides project decisions.
ProjectBase helped Power Control gain visibility into:
This allowed both project and purchase teams to:
For the purchase team, ProjectBase brought structure:
This improved cost discipline across projects.
From a management perspective, billing accuracy improved significantly.
ProjectBase helped ensure:
Management no longer needs to micromanage billing reviews.
One of the strongest outcomes shared by Power Control was trust.
Management now:
This has freed leadership time for higher-value decisions.
While Power Control did not quantify exact percentages, they clearly highlighted:
Power Control rated ProjectBase support as very good.
Key feedback:
Interestingly, Power Control shared that:
“Every process is aligned with our flow and right now I couldn’t find anything.”
This is a rare and strong validation from a contractor who has fully aligned operations to the system.
When asked how they would describe ProjectBase to another contractor, their response was clear and confident:
“100% this is the only perfect solution on the market for our industry, and I would suggest it even for our competitors.”
For Power Control, ProjectBase has delivered exactly what contractors look for:
By replacing Excel and WhatsApp approvals with a system built for contractors, Power Control has strengthened execution discipline while reducing stress on teams and leadership.
Their journey shows that when a tool aligns closely with real project workflows, it doesn’t just get adopted, it becomes the backbone of the business.
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Power Control relied on Excel and WhatsApp for estimation, material requests, approvals, and billing. This created confusion in material ordering, limited visibility into excess quantities, and required management to manually verify billing details.
ProjectBase enabled Power Control to estimate projects directly using BOQs and track quantities during execution. This helped them analyse cost overrides, control quantities, and maintain stronger discipline between estimation and actual project execution.
Yes. ProjectBase gave clear visibility into requested, ordered, and excess quantities. This helped the purchase and project teams identify unnecessary orders early and reduce material wastage.
Billing in ProjectBase is linked directly to execution data. This eliminated manual checks, reduced the risk of errors, and gave management confidence in billing reports without having to verify every line item.
Yes. ProjectBase is used by project teams, purchase, warehouse, accounts, and sales teams at Power Control. Each team accesses only what is relevant to their role, making the system easy to adopt without overcomplicating workflows.
Yes. Power Control strongly recommends ProjectBase and describes it as a complete solution for contractors, stating they would even suggest it to competitors due to its strong fit with industry workflows.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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