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Streamline operations and complete projects within budget
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See how Phed Pharma gained real-time financial control, billing accuracy, and Sage integration efficiency using ProjectBase ERP.
Company: Phed Pharma Solutions
Industry: End-to-end engineering solutions for Pharma, Food, Medical Devices and Biotech industries
Phed Pharma is a specialized pharmaceutical engineering and project services firm operating with a growing team of 10 professionals. Phed Pharma delivers niche projects that demand efficiency, precision, and strict resource management.
Until 2024, the company relied exclusively on Excel for managing financials, projects, and procurement. This manual approach left critical gaps in visibility, cost tracking, and billing reconciliation. Recognizing the need for an integrated solution, Phed Pharma adopted ProjectBase after a demo presentation. Impressed by its comprehensive fit to their needs, the company went live on 30 August 2024, completing a fast and smooth transition that exceeded their expectations
Operating with limited resources, Phed Pharma faced several challenges before implementing ProjectBase:

ProjectBase was deployed across Phed Pharma’s core functions in August 2024, immediately transforming how the company managed projects and finances. The following solutions were implemented:
Phed Pharma had already been using Sage Cloud for their accounting operations when they implemented ProjectBase to strengthen project execution and management. One of their key requirements was to connect the two systems so that financial and operational data could flow smoothly without duplicating work.
To achieve this, the ProjectBase team developed a custom integration that allows purchase and sales invoices created in ProjectBase to be transferred directly into Sage Accounting with a single click. This eliminated the need for manual re-entry, reducing the risk of errors and saving significant time for their finance team.
With this integration in place, Phed Pharma now enjoys the best of both worlds: continuing to rely on Sage Cloud for robust accounting, while fully leveraging ProjectBase to streamline and control project execution. The result is a more efficient, accurate, and connected workflow across their business.

The impact of ProjectBase at Phed Pharma has been significant and immediate:
Importantly, Phed Pharma experienced no negative impact or process difficulties after implementation. Adoption was smooth, and support from the ProjectBase team was highly responsive and consistent.

For Phed Pharma, ProjectBase has been transformative. In less than a year of use, it has replaced Excel-based inefficiencies with an integrated system that delivers financial control, billing accuracy, supplier integration, and full operational visibility. The purchase and project teams benefit from streamlined workflows, while management enjoys the assurance of reliable data and real-time reporting.
Looking ahead, Phed Pharma has expressed interest in additional features such as a CRM module, real-time Sage integration, and linking work progress with project schedules. These enhancements would further extend the platform’s value.
Mr. Mbonisi Ncube, Director of Phed Pharma, describes ProjectBase as “one of the best tools a contractor can have.”
Its effectiveness has led him to actively refer the platform to peers in the industry, underscoring the system’s role in driving operational excellence for small but ambitious companies like Phed Pharma.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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ProjectBase helps construction contractors to get work done faster, control cost overruns, and bill customers for all completed work on time.

