Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
Streamline operations and complete projects within budget
.webp)
---Triozone-Gains-Real-Time.jpg)
See how Triozone replaced Excel-based tracking with real-time profitability, material control, and execution visibility using ProjectBase.
Company: Triozone
Industry: HVAC & MEP Project Execution
Business Model: Project-based contracting
Operational Nature: Multiple parallel projects with high material movement
Triozone is an HVAC and MEP project execution company handling multiple running projects at any given time. Like most growing contractors, the business depends heavily on timely procurement, quick site execution, and tight control over margins.
As the company scaled, Triozone’s leadership realised that execution speed alone was not enough. What mattered equally was profit visibility, material control, and knowing early when things were going wrong, not after the project was completed.
Before implementing ProjectBase, the company relied on Tally for accounting and large, complex Excel sheets for project tracking and profitability.
%20-%20Triozone%20Gains%20Real-Time_Artboard%202.jpg)
Earlier, understanding project profitability was a slow and uncertain process.
To arrive at project margins, the team had to:
Even after all this effort, the numbers were approximate.
“We were maintaining complex Excel sheets. Even then, profitability was only approximate.”
This meant:
In HVAC contracting, materials are often released urgently to keep the site moving. However, before ProjectBase:
To avoid site delays, materials were issued first and reviewed later, which increased the risk of:
“Materials were being released, but there was no system telling us what was exceeding.”
All controls were manual:
As project count increased, this approach became unsustainable.
%20-%20Triozone%20Gains%20Real-Time_Artboard%201%20copy.jpg)
Triozone had earlier exposure to other tools, including GrowSmart. What stood out with ProjectBase was that it was designed specifically for project execution contractors, not generic ERP usage.
The leadership team was looking for:
ProjectBase matched these requirements closely.
The moment ProjectBase went live, the leadership saw an immediate difference.
Instead of:
They now had:
“That was the wow moment. Excel is gone. We get profitability directly.”
This single change removed one of the biggest operational blind spots in the business.
One of Triozone’s biggest concerns was that systems should not delay site execution.
ProjectBase solved this by adding visibility instead of restriction.
Now, when a material request is raised:
This allows the team to:
“We don’t stop materials. But now we know what is exceeding and take customer approval.”
Earlier, problems were discovered during reviews or at project end.
With ProjectBase:
“Earlier we had no control. Now if anything is going wrong, it comes to us.”
This shift from reactive to proactive control fundamentally changed execution discipline.
Before ProjectBase:
After ProjectBase:
“Control is very fine now compared to earlier.”
%20-%20Triozone%20Gains%20Real-Time_Artboard%201%20copy%202.jpg)
One of the most important benefits was freeing up leadership bandwidth.
With ProjectBase handling:
Leadership time shifted toward:
“Our time is now converted into PR calls rather than daily operations.”
This allowed Triozone to:
Like most contracting companies, initial resistance existed:
What worked:
“Once people start using it, they find it very easy.”
Within months, ProjectBase became the central operational system across departments.
From Triozone’s perspective, ProjectBase delivered:
“ProjectBase is like one more employee for the company.”
More importantly, it gave leadership the confidence to plan future growth.
“100 percent it has increased confidence for future growth.”
According to Triozone:
They actively recommend ProjectBase to:
“When business grows, you need an auto process. ProjectBase gives that.”
For Triozone, ProjectBase delivered three clear outcomes:
What started as a system change became a structural upgrade to how the business runs.
%20-%20Triozone%20Gains%20Real-Time_Artboard%201%20copy%203.jpg)
Triozone was managing projects using Tally and complex Excel sheets. Profitability was only approximate, material overruns were hard to track in real time, and management had limited visibility into project-wise performance.
ProjectBase provided direct, real-time profitability reports for each project. Triozone no longer needed to export data into Excel or manually calculate margins. Profitability became accurate, instant, and reliable.
No. ProjectBase did not block material issues. Instead, it gave visibility into quantity overruns, price deviations, and non-BOQ items so that the team could release materials quickly while simultaneously initiating customer approvals.
By flagging excess quantities, variation items, and price deviations in real time, ProjectBase helped Triozone identify issues early and obtain customer approvals on time. This prevented missed claims and uncontrolled cost overruns.
There was some initial hesitation, especially from accounts and operations teams. However, once usage became regular and benefits were visible, the team found ProjectBase easy to use and adopted it fully within a few months.
Earlier, leadership had to closely monitor daily operations and validate numbers manually. With ProjectBase, routine controls moved into the system, allowing management to focus on customers, planning, and growth instead of firefighting.
No. ProjectBase is ideal for growing contractors who manage multiple projects and want control without increasing manpower. Triozone experienced improved control without adding staff.
Excel can store data but cannot enforce controls or give real-time alerts. Generic ERPs are not built for project execution workflows. ProjectBase is designed specifically for contractors, focusing on materials, approvals, profitability, and execution control.
Yes. With accurate reports, automated controls, and real-time visibility, Triozone’s leadership gained confidence to scale operations and handle more projects without fear of losing control.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
.svg)
