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Streamline operations and complete projects within budget
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Learn how HPC Engineering Company, a leading MEP contractor from Gujarat, gained real-time cost control and BOQ visibility using ProjectBase.
Company Name: HPC Engineering Company
Industry: MEP Contracting
Location: Gujarat, India
Business Type: Turnkey Project Execution (Electrical, Plumbing, Firefighting, HVAC)
HPC Engineering Company is one of the leading MEP contractors based out of Gujarat, having a legacy of more than 30 years. The company executes multiple turnkey projects across commercial and infrastructure segments, where tight budgets, tender quantities, and delivery timelines are critical to success.
As the organisation grew, leadership realised that project execution needed stronger systems, especially around cost control, BOQ tracking, and real-time project visibility.
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Before implementing ProjectBase, HPC Engineering Company faced challenges that are common across growing MEP contractors:
As the management team explained during the interview, the company was executing projects successfully, but without complete visibility and control.
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HPC Engineering Company was not looking for “software for accounting.”
Their expectations were very specific:
They wanted a system that supported real contractor workflows, not something overly complex or enterprise-heavy.
Before finalising ProjectBase, HPC Engineering evaluated different approaches:
After evaluating over 20 different options, ProjectBase stood out because it was:
ProjectBase was rolled out across all core teams, not partially.
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During execution of one project, HPC Engineering was also bidding for a similar project for the same client at another location.
While placing an order, the procurement team noticed a negative cost variation for a specific item.
Because all data was connected inside ProjectBase:
Without ProjectBase, this error would have gone unnoticed and repeated across projects.
As the leadership team put it:
“Earlier we were fighting with one eye blindfolded. Now we have a 360-degree view.”
ProjectBase didn’t just improve internal processes. It changed how HPC Engineering is perceived:
The system reduced unnecessary manual intervention and improved overall confidence in execution.
As shared during the interview:
“Leader does, team follows.”
With ProjectBase, HPC Engineering Company achieved:
The leadership summarised the impact in one line:
“Be systematic. Grow exponentially.”
This story will strongly resonate with:
HPC Engineering Company’s journey shows that the right system doesn’t slow contractors down, it gives them clarity, confidence, and control.
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HPC Engineering Company wanted better control over project costs and BOQ quantities. They were executing multiple turnkey MEP projects and needed real-time visibility into tendered quantities, actual consumption, and project profitability without relying on manual MIS or spreadsheets.
ProjectBase connected tender BOQs with procurement, delivery, and consumption data. This allowed teams to see ordered and consumed quantities against tender limits in real time, helping identify cost overruns early instead of after money was already spent.
ProjectBase is used by the sales, project, purchase, and accounts teams. Each team works on the same system, ensuring that estimation, execution, procurement, and billing data are always aligned.
Earlier, management depended on manually prepared MIS that took days. With ProjectBase, leadership can access live project data instantly, even while travelling, enabling faster and more confident decisions based on accurate information.
Yes. In one instance, a tender specification error was identified during procurement. The system helped quantify the exact loss and capture the learning, preventing the same mistake from being repeated in future tenders.
RA billing that earlier took 2–3 days is now completed in half a day. Project-wise P&L and cost reports are available instantly, reducing manual reconciliation and reporting effort.
ProjectBase is well suited for MEP contractors who want tighter control over BOQs, costs, and project execution without complex ERP systems. It is especially useful for businesses managing multiple projects with tight budgets and timelines.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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