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See how Ashish Interbuild improved project cost control and execution after trying 4 different software tools, using ProjectBase.
Company: Ashish Interbuild Pvt. Ltd.
Industry: Premium Interior Fit-Out, Project Execution
Location: Mumbai, India
Project Nature: Large-scale premium fit-out projects executed across India
Ashish Interbuild is a premium interior fit-out contractor known for delivering high-value, execution-heavy projects where timelines, coordination, material flow, vendor management, and cost control need to run like clockwork.
Like many mature contractors, their leadership team has always been serious about using technology, not as a “nice to have”, but as a practical way to reduce chaos and protect margins. Over the years, they experimented with multiple software tools, some worked partially, some failed, and none became a true long-term backbone.
That changed when they implemented ProjectBase.
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Most contractors struggle because teams are not comfortable with tools. Ashish Interbuild was different. They had:
Because of this, the bar was high. The software had to match real fit-out execution workflows, not generic “ERP theory”.
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Ashish Interbuild had tried 4 different software solutions in the past with mixed outcomes. The biggest gap was always the same.
The tools looked fine in demos, but during execution they didn’t match the way their teams actually work. This led to:
In interior fit-outs, small misses become big leaks. A little slippage in purchase rates, billing discipline, or tracking can compound quickly across projects.
They wanted tighter control on project costs, without adding extra admin workload.
For companies operating with multiple GST registrations, reporting becomes an everyday pain.
Running reports GSTIN-wise often means:
They specifically highlighted the need to simplify reporting across GSTINs as a practical requirement.
Even with strong cost and procurement systems, execution can get delayed if:
They felt this was a big challenge and even considered custom development because they believed their needs were unique.
They had a decent handle on receivables and payables through Tally. But as the discussion deepened, they acknowledged a common contractor reality.
Tally can tell you what is due, but it doesn’t help you predict cashflow the way a project business needs.
For leadership teams, projecting cashflow ahead of time is often more valuable than looking at past data.
They strongly felt that skilled talent is becoming harder to find and retain. And when talent is limited, systems need to be smarter and easier so that:
This is where they saw strong long-term potential in AI-led workflows.
After multiple attempts with other tools, ProjectBase stood out for one main reason.
It felt close to their business.
Instead of forcing them to change how they work, ProjectBase aligned well with practical contractor workflows and helped them build discipline without friction.
They also appreciated that the ProjectBase team treated implementation as a journey, not a one-time setup.
Ashish Interbuild went live in about 2 to 3 weeks, which is a strong signal for two things:
They specifically highlighted that onboarding and post-implementation support was:
This made a difference because most contractors have seen the opposite, good sales support, but weak post go-live support.
They now feel they have very good control of project costs, which was a key success marker for them.
For a premium fit-out contractor, better cost control usually means:
Even without changing the team size, the business gets more control.
Because the product fit was strong, and support was consistent, the team gained confidence early. When contractors gain confidence, adoption becomes natural.
That’s usually the difference between a “tool that gets used” and a “system that runs the company”.
This case study is not just about current results. It also shows how mature contractors think about future value.
They see three areas as high importance:
They were particularly excited when they heard the vision of AI playing a role in solving some of these.
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Ashish Interbuild’s story is important because it reflects a segment of contractors that:
When such a contractor says “this matches our business closely”, it carries weight.
For them, ProjectBase is not just a software. It is becoming a platform that supports:
After experimenting with four different software solutions over the years, Ashish Interbuild found success with ProjectBase because it aligned closely with how their business operates.
They achieved:
And they see clear long-term potential in ProjectBase’s roadmap, especially around tendering, scheduling, and AI-led productivity, all of which are becoming crucial as talent scarcity increases in contracting businesses.
If your contracting business has tried tools before and still feels like you’re not fully in control, Ashish Interbuild’s journey is a strong reminder.
The right system is not the one with the most features. It is the one that fits your execution reality.
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Ashish Interbuild is a mature contracting company with a seasoned team. They had already tried four different software tools in the past but found that most did not match their real execution workflows. Leadership was personally involved in all evaluations to ensure the software genuinely fit their business.
Yes. Based on their experience so far, they are very satisfied with the results and see ProjectBase as a strong long-term platform that evolves with contractor needs.
ProjectBase stood out because it closely matched how Ashish Interbuild actually runs projects. Instead of forcing artificial processes, it aligned well with their cost control, execution, and reporting needs, which helped the team adopt it successfully.
They went live within 2–3 weeks, which reflects both the simplicity of the platform and the hands-on onboarding approach. There was no long or disruptive implementation cycle.
Yes. One of the biggest outcomes for Ashish Interbuild has been much stronger control over project costs. The leadership team now has better visibility and confidence while reviewing project financials.
Support played a major role in success. Ashish Interbuild highlighted that the onboarding and post-implementation support was exceptionally good and rare to find. Continuous guidance helped the team unlock more value over time rather than stopping at basic usage.
Ashish Interbuild pointed out the challenge of running reports separately for each GSTIN. They were pleased to learn that upcoming releases of ProjectBase address this problem, making reporting simpler and more practical for multi-GST businesses.
No. Tally is still used for accounting. However, Ashish Interbuild acknowledged that while Tally handles receivables and payables well, it does not help with cashflow projections, which is an important gap that ProjectBase aims to address over time.
They see tendering as one of the biggest unsolved problems in contracting and described it as the “holy grail.” They are also keen on better scheduling, progress tracking, and AI-driven productivity features to deal with growing talent scarcity.
Yes. Ashish Interbuild’s experience shows that ProjectBase works well even for contractors who are already software-savvy and have tried multiple solutions in the past. Fit with real execution matters more than feature lists.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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