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See how Delta Square scaled from 3 to 40+ projects with ProjectBase by improving profitability tracking, procurement visibility, and operational control.
Company: Delta Square
Industry: MEP, Electrical, Firefighting & Industrial Projects
Employees: 40+
Business Type: Contracting & Project Execution
Delta Square is a fast-growing MEP contracting company that has rapidly evolved from a startup into a multi-disciplinary project execution firm handling residential, industrial, VRF, chilled water, electrical, and firefighting projects across multiple sectors.
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Founded in March 2021, the company has grown from executing just 3 projects annually to handling more than 40 projects per year within a short span. Along the way, Delta Square successfully expanded into industrial projects that are typically awarded to larger A-grade contractors, marking a significant milestone in their growth journey.
As the business scaled, the leadership team realized that traditional workflows built around Excel sheets, Tally entries, emails, and manual approvals were no longer sustainable. The company needed a system that could provide real-time operational visibility, tighter cost control, and stronger accountability across projects.
That shift led Delta Square to implement ProjectBase.
Before ProjectBase, Delta Square’s operations depended heavily on:
While these methods worked during the company’s early years, they became increasingly difficult to manage as project volumes increased rapidly.
The leadership team had already identified the need for a structured operational platform as early as 2020. However, budget limitations delayed implementation until the business reached a stronger growth phase.
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As projects increased in scale and complexity, management struggled to get a consolidated view of:
Information was spread across multiple files, departments, and manual workflows.
The finance team spent significant time:
This created delays during:
The process was slow, error-prone, and heavily dependent on manual effort.
Before ProjectBase, material tracking depended on Excel-based coordination between:
This often led to:
The company discovered that duplicate purchases were causing unnecessary financial leakage across projects.
As a contractor, Delta Square frequently handled:
These “non-tendered” or “non-billable” items were difficult to track manually.
Without proper visibility:
Purchase order approvals earlier required:
This created operational bottlenecks and limited leadership flexibility.
Before selecting ProjectBase, Delta Square evaluated:
However, many solutions were either:
ProjectBase stood out because:
According to the leadership team, ProjectBase felt like software built specifically for contracting businesses rather than a generic ERP adapted for construction.
Delta Square followed a phased implementation strategy instead of rolling out the software across all projects immediately.
The company:
A “buddy system” was also created where experienced users trained new employees and site teams.
Leadership enforced strict process discipline during implementation:
Within about one month, the management team started seeing measurable improvements.
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ProjectBase gave Delta Square a centralized dashboard where management could monitor:
Instead of relying on fragmented updates, leadership could now view all project data on a single screen.
One of the biggest improvements came in cost variance tracking.
During a review of a project in Orissa, ProjectBase identified:
This real-time visibility helped the company identify and prevent a potential ₹50,000 financial loss.
The management team described this as one of the clearest examples of ProjectBase improving project profitability.
Earlier, preparing Cost Variance Reports (CVR) required:
With ProjectBase:
The leadership team described the CVR report as one of their favorite features in the platform.
ProjectBase improved visibility into:
This helped the company:
For contracting companies operating on CC limits and tight working capital cycles, this became a major operational advantage.
By centralizing procurement workflows and material tracking:
ProjectBase ensured:
all worked with the same real-time data.
The seamless synchronization between ProjectBase and Tally simplified:
According to Delta Square, the audit process became significantly smoother compared to earlier Excel-based workflows.
The ProjectBase mobile approval system transformed vendor interactions.
Previously:
Now:
This improved vendor trust and strengthened long-term relationships.
Delta Square believes the financial value generated by ProjectBase far exceeds the subscription investment.
According to the leadership team:
The estimated return generated from operational savings and control improvements was described as approximately 4X to 5X of the investment made in the software.
For Delta Square, ProjectBase has become far more than an operational software tool.
It has:
Most importantly, it has helped the company transition from reactive, manual project management to a more disciplined, data-driven operating model.
As the leadership team summarized:
“ProjectBase gives us the answers our mind is asking. The leakages, pilferages, duplications, everything is controlled. The software definitely helps businesses grow.”
And in one line, when asked to describe the impact of ProjectBase:
“Profitability.”
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Delta Square implemented ProjectBase to replace fragmented workflows built around Excel, emails, and manual approvals. As the company scaled from 3 projects a year to more than 40 projects annually, they needed a centralized system to improve visibility, control procurement, track profitability, and reduce operational inefficiencies.
ProjectBase gave Delta Square real-time visibility into cost overruns, duplicate purchases, pending billings, and project-level profitability. In one instance, the system identified a duplicated site expense that could have resulted in a ₹50,000 loss. The leadership team described profitability visibility as one of the biggest advantages of using the platform.
ProjectBase allows contractors to track materials and commitments that are outside the approved BOQ. Delta Square used the platform to monitor non-tendered purchases, maintain accountability, and ensure such items are later regularized with customers or internally reviewed.
Yes. ProjectBase synchronized smoothly with Tally, helping Delta Square simplify audit preparation, year-end closing, and financial reconciliation. Earlier, teams had to manually convert Excel MIS reports into Tally formats. With ProjectBase, reports became accurate, faster, and significantly easier to manage.
Before ProjectBase, material tracking depended on Excel sheets and manual coordination between departments, often leading to duplicate orders and excess inventory. With centralized procurement tracking and real-time approvals, Delta Square significantly reduced duplication and improved inventory control across projects.
Yes. Delta Square implemented ProjectBase using pilot projects and a buddy system where experienced users trained new employees and site teams. The leadership team enforced structured adoption, and noticeable improvements started appearing within the first month of implementation.
According to Delta Square’s leadership team, the value recovered through reduced leakages, duplicate purchases, wastage, and improved financial control delivered an estimated return of 4X to 5X compared to their investment in ProjectBase.
Delta Square felt ProjectBase was designed specifically around contractor workflows rather than generic ERP processes. The company appreciated its simplicity, real-time visibility, practical procurement workflows, and ease of use for operational teams, site supervisors, project managers, and leadership alike.
Let's schedule a demo so you can get first-hand experience of how ProjectBase can help you run your operations faster and smarter.
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